Successful Storie - La Colina
Company located in Cota, Cundinamarca, Colombia; dedicated to produce, market and distribute eggs and other products for mass consumption and poultry.
Successful completion of the Adempiere implementation and subsequent upgrade to Idempiere / SmartERP with SmartJSP as a strategic partner in consulting and implementation.
Solution: SmartERP
In this project we integrated in the same environment 100% WEB the processes of production, marketing, distribution and billing of products, plus operational, administrative, financial and accounting processes of the company La Colina Brands; replacing more than 3 isolated systems, complying with global standards and with the possibility of scalability over time. Currently we are in the general design phase of the vertical SmartAvicola.
During our implementation plan, we trained operators, functional and technical users to work autonomously and with internal support, allowing us to have a tool that evolves with the company and the business without supplier dependencies.
| INITIAL SITUATION |
GOALS ACHIEVED |
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- Solution Adempiere partially implemented by third parties for basic processes of the company but that do not generate reliable and real information
- Isolated systems:
Accounting Records
Warehouse and inventory control
Local databases and files in Excel
- Use of interface processes to update the information between some of these applications
- The consolidated information could be obtained days later and not at a global operation level.
- Unreliable data and reports.
- Inventories were valued for the accounting record, plus cost accounting was done in Excel files in other areas.
- Changes and designs of reports in the applications required high costs and long waiting times.
- Solutions that work locally depending on the equipment where they were installed.
- Areas of the company working independently and reprocessing information.
- Limited reports in the applications.
- Limitation when handling multiple price lists.
- Control and registration in electronic sheets.
- Deficiency in security processes.
- Registration and manual control of the processes derived from operations of distribution and commercialization of products.
- People had to learn to use more than one tool for their day-to-day work.
- There are no detailed accounting reports that allow generating tax and process settlements to be presented to the management and control entities.
- Due to the number of isolated applications, efforts and information were duplicated
- No internal support for fundamental issues such as modifying reports to meet user requirements.
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- SmartJSP initially carries out specialized consulting and completes the Adempiere implementation process, years later the user wants to update their technological platform to Idempiere / SmarERP
- The only integrated ERP solution (administrative, financial and accounting system) with the integration of production, billing and distribution; traceability of all transactions allowing consultation and decision making in real time
- Integrated processes eliminating direct registration in local databases and in Excel
- Information consolidated and integrated into a single platform.
- Centralized database with reliable information.
- Effective management of inventories and cost details.
- Autonomy to modify and customize the reports by users of the company who were trained by SmarJSP Team.
- 100% Web solutions that allow to operate 24/7 and from anywhere in the world.
- Areas of the company working in an integrated and collaborative way, optimizing times in their day-to-day tasks.
- Implemented best practices in infrastructure management.
- Unlimited reports of the operations carried out in the system. 5 reporting engines that allow to design and modify according to the needs of users.
- Unlimited handling of price lists.
- Security integrated by roles + users and with maximum control at the level of: documents, operations, companies, data.
- Systematization of product distribution and commercialization processes.
- A single integrated application that facilitates the learning processes of users who enter the company.
- Workflows (alerts, approvals) and integrated document management.
- Automatic processes from a transaction (accounting, IFRS records, portfolio, costs, inventories, among others).
- Multi-company solution, multi-language, multi-currency meeting standards.
- Integrated Audit.
- Internal team trained at support level 1 to create and modify reports guaranteeing that the solution is at the forefront of the present and future needs of the company.
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At the management level, the following improvements were evident:
- Costs: The company La Colina Brands, in recent years has been working autonomously in stabilizing product generating large investments in support that did not meet the needs. With our business model, they made an investment in the services that generated value and helped them to have the autonomy they wanted.
- Productivity: All areas increased productivity rates thanks to having an integrated solution that eliminated duplicate processes and generates the appropriate reports.
- Profitability: Thanks to having a single solution for all the processes of the company that generate consolidated information, the decision making and the control of the issues improved in their response time allowing to guide the efforts where it was required increasing the profitability of the company.
- Satisfaction: The members of the internal team as well as the external customer perceive that the solution is a tool that helps them in their day-to-day processes.
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