Jaime Torres | smartjsp.com

Successful Storie - Jaime Torres

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Company located in Bogotá Colombia, dedicated to provide cyclic and massive information processing services nationwide. Within its main services, it has an agreement with Asopagos for the exchange with other operators and with the banks of the system, allowing companies and independent workers to make the social security declaration and payment (PILA).

They successfully completed the implementation of its basic processes using SmartERP / Idempiere with SmartJSP as a strategic partner in consulting and implementation.

Solution: SmartERP

In this project we integrated in the same environment 100% WEB the processes of advanced billing of services, the operative, administrative, financial and accounting processes, payroll, budget, fixed assets and integrated spreadsheet management; replacing more than 4 isolated systems, fulfilling global standards, developing autonomy skills in operation and customization and with the possibility of scalability over time.

During our implementation plan, we trained operators, functional and technical users to work autonomously and with internal support, allowing us to have a tool that evolves with the company and the business without supplier dependencies.

INITIAL SITUATION

GOAL ACHIEVED

Isolated systems:
Accounting Records.
Warehouse and inventory control.
Local databases and files in Excel.
Billing Program.
Fixed Assets Program.
Interface processes to update the information between some of these applications.
The consolidated information could be obtained days or later periods but not the global operation.
Areas of the company working independently and reprocessing information.
Unreliable data and reports.
Inventories were valued for the accounting record, plus cost accounting was done from Excel files in other areas.
Changes and designs of reports in the applications required high costs and long waiting times.
Solutions that work locally depending on the equipment where they were installed.
Limited reports in the applications.
Limitation when handling multiple price lists.
Control and registration in electronic sheets.
Deficiency in security processes.
Registration and manual control of invoicing derived processes.
People had to learn to use more than one tool for their day-to-day work.
Processes that required authorizations were made by telephone or via mail, which generated delays in operations.
Due to the number of isolated applications, efforts and information were duplicated.
Control and manual recording of processes derived from the implementation of IFRS as depreciation of fixed assets and adjustment notes.

A Unique integrated ERP solution (administrative, financial and accounting system) with the integration of budget, payroll, fixed assets and different methods of billing with traceability of all transactions allowing consultation and decision making in real time.
Integrated processes eliminating direct registration in local databases and in Excel.
Areas of the company working in an integrated and collaborative way, optimizing times in their day-to-day tasks.
9 different types of billing were implemented by the company in its day-to-day processes.
Centralized database with reliable information.
Effective management of inventories and cost details.
Autonomy to modify and customize the reports by users of the company who were trained by SmartJSP Team.
100% Web solutions that allow to operate 24/7 and from anywhere in the world.
Unlimited reports of the operations carried out in the system. 5 reporting engines that allow to design and modify according to the needs of users.
Unlimited handling of price lists.
Security integrated by roles + users and with maximum control at the level of: documents, operations, companies, data.
Systematization of service billing processes.
A single integrated application that facilitates the learning processes of users who enter the company.
Workflows (alerts, approvals) and integrated document management.
Automatic processes performed from doing a transaction (accounting, IFRS records, portfolio, costs, inventories, among others).
Multi-company solution, multi-language, multi-currency meeting standards.
Integrated Audit
Automatic control and registration of the processes derived from the implementation of IFRS.
Integrated and real-time update.
Depreciation of fixed assets - Fiscal and IFRS.
Tax adjustments.
Financial reports and much more.

At the managerial level, the following improvements were evident:

Costs: The company Jaime Torres C y Cía, in recent years has been generating large investments in applications and infrastructure that did not meet the needs. With our business model, they made an investment in the services that generated value and helped them to have the autonomy they wanted.
Productivity: All areas increased productivity rates thanks to having an integrated solution that eliminated duplicated processes and generates the appropriate reports. The technology area adopted the tool for level 1 and 2 support with product autonomy for reports, notifications, etc.
Profitability: Thanks to having a single solution for all the processes of the company that generate consolidated information, the decision making and the control of the issues improved in their response time allowing to guide the efforts where it was required increasing the profitability of the company.
Satisfaction: The internal users as well as the external customer fulfill their basic objectives and are in the process of optimizing their processes and operations with the new solution.