Bocaditos Típicos Colombianos

Successful Storie - Bocaditos Típicos Colombianos

Company located in Barranquilla, Colombia, dedicated to the production & manufacture of Colombian typical frozen foods that are sold in more than 5 points of sale in the city of Barranquilla and are distributed in the main supermarket chains nationwide.

Bocaditos successfully completed the implementation of Idempiere / SmartERP with SmartJSP as a strategic partner in consulting and implementation.

Solution: SmartERP

In this project we integrated in the same 100% WEB environment, core business processes like production, quality control, points of sale in real time, distribution and billing of products, plus operational, administrative, financial and accounting processes of the company Bocaditos Típicos Colombianos; replacing more than 5 isolated systems, complying with global standards and with the possibility of scalability over time.

During our implementation plan, we trained operators, functional and technical users to work autonomously and with internal support, allowing us to have a tool that evolves with the company and the business without supplier dependencies.

INITIAL SITUATION

GOALS ACHIEVED

Isolated systems:
Accounting Records
Warehouse and inventory control
Local databases and files in Excel
Billing Program
Distribution Program
POS software
Use of interface processes to update the information between some of these applications.
The consolidated information was obtained days later and not at a global operation level.
Areas of the company working independently and reprocessing information.
Unreliable data and reports.
Inventories were valued only when updating accounting records and cost accountability was done using Excel files.
Changes and designs on reports in the applications required high costs and long waiting times.
Solutions that only work locally and on the equipment where they were installed.
Limited reports in the applications.
Limitation on handling multiple price lists.
Control and registration in electronic spreadsheets.
Deficiency in security processes.
Registration from operations of distribution and commercialization of products were done manually.
People had to learn to use more than one tool for their day-to-day work.
Processes that required authorizations were made by telephone or via mail, which generated delays in operations.
Due to the number of isolated applications, efforts and information were duplicated.
POS solution with basic functionality disconnected from the main warehouse for inventory control.

A unique integrated ERP solution (administrative, financial and accounting system) with the integration of points of sale, production, quality control, billing and distribution modules with traceability of all transactions allowing consultation and decision making in real time.
Integrated processes eliminating direct registration in local databases and in Excel
Areas of the company working in an integrated and collaborative way, optimizing times in their day-to-day tasks.
Centralized database with reliable information.
Effective inventory management, cost detail and advanced billing for large customers.
Autonomy to modify and customize the reports performed by well trained company users.
100% Web solutions that allow the company to operate 24/7 and from anywhere in the world.
Unlimited reports of the operations carried out in the system. 5 reporting engines that allow to design and modify according to the needs of users
Unlimited handling of price lists
Security Layout integrated by roles + users and with maximum control at the level of: documents, operations, companies and data.
Systematization of product distribution and commercialization processes.
A single integrated application that facilitates the learning processes of users who enter the company.
Workflows (alerts, approvals) and integrated document management.
Automatic processes implemented for transactions (accounting, IFRS records, portfolio, costs, inventories, among others)
Multi-company solution, multi-language, multi-currency meeting global standards.
Integrated Audit
Advanced POS functionalities:
Integrated and real-time update
Synchronous and asynchronous update
Manage multiple price lists and units of measure
Generation of combos and kits
Schedule of delivery of orders and much more

At a management level, the following improvements were evident:

Costs: The company Bocaditos Típicos Colombianos, in recent years has been generating large investments in applications and infrastructure that did not meet the needs. With our business model, they made an investment in the services that generated value and helped them to have the autonomy they wanted.
Productivity: All areas increased productivity rates thanks to having an integrated solution that eliminated duplicated processes and generates the appropriate reports.
Profitability: Thanks to having a single solution for all the processes of the company that generate consolidated information, the decision making and control of issues improved their response time allowing to focus the company on specific efforts where it was required increasing the profitability of the company.
Satisfaction: Employees and External customers perceived the final solution as a vital aid in their day-to-day processes.