Successful Storie

SmartVehículos

Business group located in Bogotá Colombia, which provides integral services in fleet management and maintenance for the automotive sector as well as cargo transportation services.

Included the integrated successful completion of the Adempiere ERP implementation (2 years) and subsequent upgrade to Idempiere / SmartERP with SmartJSP as a strategic partner in consulting and implementation

Solution: SmartVehiculos: Fleet management, Point of Sales (SmartPOS), maintenance & ERP integrated sofwtare.

Project for four (4) companies in the transport sector that required integration of all their administrative, operational and financial operations of the sector.

This project integrates companies within the same 100% WEB environment, replacing more than 6 isolated systems, complying with global standards and with the possibility of scalability over time.
During our implementation plan, we train users on advanced technical issues to modify and extend the product according to market and internal needs, allowing us to maintain a tool that evolves with the company and the business.

ORIGINAL SITUATION

ACHIEVEMENTS

Isolated systems:
Accounting Register
Payroll settlement
Technical data and Fleet control
Maintenance management
Warehouse and inventory control
Local databases and files in Excel
Interface processes to update information between these applications
The consolidated information was obtained days or in later periods
Company areas working independently and reprocessing information
Unreliable data and reports
Inventories were valued for the accounting record but there was no cost accounting
Changes in applications required high costs and waiting times
Limited reports in applications
Limitation for handling multiple price lists
Control and registration in electronic sheets
Deficiency in security processes
Registration and manual control of the processes derived from operations with articles in consignment and commercialization of fuels
People had to learn to use more than on
Processes that required authorizations were made by telephone or via mail, which generated delays in operations
Due to the number of isolated applications, efforts and information were duplicated

Only integrated ERP solution (administrative, financial and accounting system) with the transport sector vertical (technical data of vehicles, points of sale for warehouses, maintenance centers and workshops, cargo management, fuel management, remanufacturing management) which permits the traceability of all transactions allowing consultation and decision making in real time
Company areas working in an integrated and collaborative form optimizing times in their day-to-day tasks.
Centralized database with reliable information
Effective management of inventories and cost details
Autonomy to modify, customize and extend quickly the product by trained company users.
Unlimited reports on all the operations carried out in the system. 5 reporting engines that allow you to design and modify according to user needs.
Unlimited management of price lists
Security integrated by roles + users and with maximum control of: documents, operations, companies, data
Systematization of the processes with articles in consignment and commercialization of fuels
A single integrated application that facilitates the learning processes of users who enter the company
Workflows (alerts, approvals) and integrated document management.
Automatic processes from a transaction (accounting, IFRS records, portfolio, costs, inventories, among others)
Multi-company solution, multi-language, multi-currency standard compliant.
Integrated Audit

Vehicle Data Sheet

Transport Menu

Web Work Order

Regarding management, the following improvements were evident:

Costs: The business group year after year had large investments in applications and infrastructure that did not meet the needs. With our business model they made an investment in the services that generated value and helped them to have the autonomy they wanted
Productivity: All areas increased productivity rates thanks to having an integrated solution that eliminated duplicate processes and generates the appropriate reports
Time: Due to the time dedicated to registration, consolidation, review and presentation of information, the indicator significantly decreased substantially
Satisfaction: Both the Internal customer and the External customer are above the initial goal since they perceived that the solution is a tool that helps them in their day-to-day processes