Successful Storie - SmartERP
Business Group located in Guayaquil, Ecuador, dedicated to the sale of retail merchandise on a large scale.
SmartJSP Successfully implemented the modernization of their purchasing processes, establishing a new team of engineers and financial and business specialists hand in hand with SmartJSP as a strategic partner in consulting and implementation.
Solution: SmartERP & complementary consulting services
Integration with Oracle Financial, Legacy logic (COBOL) using active MQ in its early stages as building blocks of a long-term road map for process modernization using large-scale open source software.
In this project, we achieved a 100% web integration of the company in a unique environment, replacing more than 6 isolated systems, complying with global standards and with the possibility of scalability over the time.
During our implementation plan, we trained users and teams for development and support in advanced technical issues to modify and extend the product according to the needs of the market promoting a culture of autonomy to have a tool that evolves with the company and the business.
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INITIAL SITUATION
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ACHIEVEMENTS FULFILLED:
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- Basic processes with intensive use of spreadsheets, semi-manual processes and reprocessing. (duplication of information)
- Systems with partial functionality in legacy / COBOL platforms
- A consolidated report can be obtained after of compiling information between systems.
- Areas of the company working independently and re-processing information
- Limited reports in applications
- Limitation for handling multiple price lists
- Control and registration in spreadsheets
- Deficiency in security processes
- Registration and manual control of the processes derived from purchasing operations
- People must learn to use more than one tool for their day-to-day work
- Processes that require authorizations were made by telephone or via mail, which generated delays in operations
- Due to the number of isolated applications, efforts and information are duplicated
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- Integrated solution for complete purchasing process (administrative, financial and accounting system) with the traceability of all transactions allowing data and decision making in real time
- Areas of the company working in an integrated and collaborative way optimizing times in their day-to-day tasks in Shopping.
- Autonomy to modify, customize and extend the product by trained company users quickly
- Unlimited reports on all the operations carried out in the system.
- Five reporting engines allow to design and modify reports according to the needs of users
- Unlimited management of price lists
- Security integrated by roles + users and with maximum control at the level of: documents, operations, companies, data
- Systematization of the processes with articles in consignment and fuel sales
- A single integrated application that facilitates the learning processes of users who starts in the company
- Workflows (alerts, approvals) and integrated document management.
- Automatic processes from a transaction (accounting, IFRS records, portfolio, costs, inventories, among others)
- Multi-company solution, multi-language, multi-currency meeting global standards
- Integrated Audit
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